REFERRAL INTAKE & AI ASSIGNMENT

Stop losing referrals to fax machines and inbox chaos

Transform every referral into a scheduled visit in under 10 minutes. Our AI-powered intake engine captures, verifies, and assigns patients automatically—so you never miss revenue again.

ALL-IN-ONE

Intelligent Referral Management

More than intake—it's your complete referral-to-revenue system

  • OCR fax extraction

  • Duplicate patient detection

  • Insurance verification

  • AI-powered clinician matching

  • Automatic scheduling

  • Real-time referral tracking

  • Referral source analytics

  • Mobile notifications

Turn referral chaos into competitive advantage

While your competitors lose referrals in fax machines and email threads, you'll capture every opportunity. Medipyxis uses advanced OCR and AI to transform messy faxes into perfectly scheduled visits—automatically matching the right clinician based on location, availability, and expertise. Full visibility means you know exactly where every referral stands, and referring physicians love your lightning-fast response times.

REFERRAL INTELLIGENCE

An integrated intake system that captures every dollar of revenue

Instant fax-to-schedule magic

Watch illegible faxes transform into structured data in seconds. Our OCR reads any format—handwritten, EMR printouts, even photos of screens. Patient demographics, insurance, wound details, and urgency all extract automatically. The system flags duplicates, verifies coverage, and suggests the perfect clinician match. One approval click schedules the visit and notifies your field team.

Stop playing scheduler Tetris

Our AI considers provider distance from the patient, current utilization levels, and route efficiency to recommend optimal referral assignments. It analyzes whether adding a new patient creates an efficient route with each provider's existing schedule, giving referral coordinators data-driven suggestions they can assign with confidence. Built-in route optimization handles geographic logistics seamlessly, so coordinators make smart assignments without the guesswork about who's available or whether that appointment makes sense.

Never lose another referral

Every referral gets a digital fingerprint the moment it arrives. Track status in real-time: received, assigned, scheduled, visited, or declined. Automated alerts catch referrals approaching time limits and escalate stalled cases before they become problems. Management sees exactly where breakdowns occur in the intake workflow—whether it's assignment delays or scheduling bottlenecks. When something goes wrong, you know precisely where and why, so you can fix the process and prevent it from happening again.

Experience Medipyxis's complete wound care operating system

See how intelligent referral intake works with our other modules to create the industry's only unified mobile wound care platform.

“We went from losing 25% of referrals to capturing everything. Response time dropped from 6 hours to 30 minutes.”

Maria S.,

Director of Operations

Advanced Wound Care

"Our intake coordinator used to spend entire mornings processing yesterday's faxes. Now she handles them as they arrive—about 90 seconds each. The AI assignment is so accurate that we rarely need to reassign. Referring physicians actually compliment our responsiveness now."

Rose Kavalar

Referral Intake

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See why mobile wound teams trust Medipyxis to capture every referral

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