Referral Intake & AI AssignmentWound Care Referral Management — Stop Losing Referrals to Delays
Every referral your coordinator spends 30 minutes processing manually is a referral at risk. Medipyxis automates fax-to-visit workflows — AI reads, verifies, and routes without human intervention.
Automated
Fax-to-visit workflow*
High
Fax OCR accuracy*
Recovered
Referrals captured
Automated
Fax-to-visit workflow*
OCR + auto-verification + clinician assignment
High
Fax OCR accuracy*
wound-care-specific extraction model
Recovered
Referrals captured
designed to recover lost referrals via AI intake
Automated Fax-to-Intake, Not 30 Minutes of Data Entry
Most practices still process faxes by hand — someone reads, types, calls to verify, and eventually enters the referral into the system. Medipyxis is designed to handle each of these steps automatically so coordinators only review exceptions.
- ✓Direct fax line integration — referrals captured as they arrive
- ✓Wound care-specific OCR with high field extraction accuracy
- ✓Patient record created automatically from referral data
- ✓Insurance information extracted and queued for verification
- ✓Referring provider details logged for relationship tracking
High
Fax OCR Accuracy*
wound-care-specific extraction model
Medipyxis reads referrals from any format — handwritten, typed, or templated — and extracts the data your coordinators used to enter by hand.
Insurance Verification Built In
- ✓Real-time eligibility check on extracted insurance information
- ✓Medicare and commercial payer coverage validated automatically
- ✓Prior authorization flags surfaced before the visit is scheduled
- ✓Verification history stored on every patient record
Every
Referral runs an automated coverage check
Gated
Scheduling held until coverage is confirmed
Insurance Verified Before the Visit Is Scheduled
Scheduling a visit before confirming coverage is the fastest way to generate an unpaid claim. Medipyxis verifies eligibility automatically before the clinician assignment is made — so your team only schedules visits that will get paid.
Prior authorization flags are surfaced at intake, not after the visit. Your coordinators resolve authorization issues before scheduling, not after the clinician has already traveled to the patient.
AI Clinician Assignment — Right Clinician, Right Visit, Every Time
The AI assignment model weighs three variables and returns the best-fit clinician for every referral — automatically, before a coordinator ever touches the record.
Geographic Distance
Patient address is mapped against each available clinician's current location and scheduled route to minimize drive time and maximize visit capacity.
Workload & Availability
Real-time schedule data ensures new referrals go to clinicians with capacity — not whoever is first in a list.
Specialty Match
Wound type and complexity are matched to clinician credentials and experience, ensuring the right skill set for every patient.
Automated alerts flag any referral stalled at a stage
Full Referral Pipeline Visibility
Every referral is tracked through a visual pipeline so nothing sits unactioned. Coordinators see the status of every open referral in real time — and automated alerts flag any referral stalled at any stage.
Coordinators focus on exceptions, not status checks. When a referral needs human attention, the system tells them — rather than relying on someone to notice it slipping through the cracks.
Referral Intake — Common Questions
See Referral Intake Automation Live
Watch how AI-powered intake turns a fax into a scheduled visit automatically. Book a 15-minute demo with our team.