How does lot tracking work in Medipyxis?

Every graft is logged with its lot number, expiry date, vendor, and received quantity when it enters your inventory. When a clinician documents a graft application at the point of care, the system links that specific lot to the patient record, wound record, and resulting claim. This is designed to create a chain of custody from shipment to claim — the documentation Medicare requires and auditors look for.

Does Medipyxis integrate with graft vendors?

Yes. Medipyxis supports vendor reconciliation workflows that match your purchase orders against what was received and what was used. When usage data from patient visits is reconciled against vendor invoices, discrepancies are surfaced automatically. This is designed to reduce overbilling errors and help your reported usage match actual clinical documentation.

How does graft inventory compliance work?

Before a clinician can document a graft application, Medipyxis checks the selected product against the Medicare-covered list and the lot expiry. If a graft doesn't meet configured compliance rules, the system holds the application and prompts the clinician to select a covered alternative. This is designed to help reduce the most common documentation cause of graft-related denials — using a product that was expired or not covered — though final coverage determinations remain the responsibility of the practice and its billing team.

How does lot tracking work in Medipyxis?

Every graft is logged with its lot number, expiry date, vendor, and received quantity when it enters your inventory. When a clinician documents a graft application at the point of care, the system links that specific lot to the patient record, wound record, and resulting claim. This is designed to create a chain of custody from shipment to claim — the documentation Medicare requires and auditors look for.

Does Medipyxis integrate with graft vendors?

Yes. Medipyxis supports vendor reconciliation workflows that match your purchase orders against what was received and what was used. When usage data from patient visits is reconciled against vendor invoices, discrepancies are surfaced automatically. This is designed to reduce overbilling errors and help your reported usage match actual clinical documentation.

How does graft inventory compliance work?

Before a clinician can document a graft application, Medipyxis checks the selected product against the Medicare-covered list and the lot expiry. If a graft doesn't meet configured compliance rules, the system holds the application and prompts the clinician to select a covered alternative. This is designed to help reduce the most common documentation cause of graft-related denials — using a product that was expired or not covered — though final coverage determinations remain the responsibility of the practice and its billing team.

Graft Inventory ERP

Wound Care Graft Inventory — Control It Like Revenue

Under tighter Medicare reimbursement, graft waste and compliance errors are revenue leaks you cannot afford. Medipyxis tracks every lot, every expiry, and every application — building the chain of custody from shipment to claim that Medicare requires and auditors look for.

Lot-level

Graft audit trail*

Real-time

Lot & expiry tracking

Pre-check

Medicare graft compliance

Medipyxis graft inventory metrics and tracking overview

Lot-level

Graft audit trail*

chain of custody from shipment to claim

Real-time

Lot & expiry tracking

per patient, per wound, per claim

Pre-check

Medicare graft compliance

before every application

Figures shown describe Medipyxis workflow design targets and platform capabilities, not guaranteed customer results. Actual outcomes depend on practice baseline, adoption depth, payer mix, and implementation quality. Nothing on this site is a guarantee of specific clinical, operational, or financial outcomes.

Real-Time Lot & Expiry Tracking, Designed to Reduce Denials

Expired grafts and missing lot documentation are among the most common documentation reasons for graft-related denials. Medipyxis is designed to help reduce both by tracking every product from receipt to application.

✓Every graft logged with lot number, expiry date, and vendor on receipt
✓Expiry alerts at 30, 14, and 7 days before product expires
✓Expired products automatically blocked from clinical documentation
✓Lot number linked to patient record and resulting claim automatically
✓Full audit trail from shipment to patient to claim available on demand

Lot-level

Graft Audit Trail

shipment to claim

Every application is documented with the lot number, expiry date, and compliance check already completed — so the chain of custody is built during the visit rather than reconstructed when an auditor asks for it.

✓Product on Medicare-approved list — checked automatically

✓Lot not expired — checked automatically

✓Application frequency within LCD limits — checked automatically

✓Prior authorization on file where required — checked automatically

Medipyxis patient record connected to graft inventory — tissue log, authorization, and lot tracking

Every Graft Connects to a Patient, a Wound, and a Claim

Inventory does not exist in isolation. Every graft usage in Medipyxis is automatically linked to the patient visit, wound record, and resulting claim — eliminating the broken handoffs between documentation, traceability, and billing that plague spreadsheet-based tracking.

✓

Tissue Logs With Photos

Every graft application includes a photo record tied to the wound and lot number for complete traceability.

✓

Prior Authorization Packets

Submit prior auth packets directly from the patient record — no separate system required.

✓

Real-Time Unit Tracking

Units used are deducted from inventory at the point of care and reconciled against claims automatically.

✓

Lot-Level Tracking

Every graft lot is tracked from receipt through application to claim with a full audit trail.

✓

Configurable Medicare Regional Rules

LCD and MAC rules are applied per region so compliance checks match your specific Medicare contractor.

✓

Forecast-Based Reordering

Usage trends inform automatic reorder recommendations, designed to help you avoid stockouts and over-ordering.

Vendor Reconciliation — Close the Loop Between Order and Claim

Vendor invoices, received quantities, and clinical usage should match. When they don't — and under tighter reimbursement, even small discrepancies erode margin — Medipyxis surfaces the discrepancy before it becomes a billing problem.

✓Purchase orders matched against received quantities on delivery
✓Clinical usage from patient visits reconciled against vendor invoices
✓Discrepancies flagged with line-item detail for fast resolution
✓Vendor performance tracking by product accuracy and delivery reliability

PAR Level Management — Designed to Reduce Stockouts and Over-Ordering

Set minimum stock levels for each product. Medipyxis alerts your coordinator when inventory falls below PAR — automatically.

✓Configurable PAR levels per product
✓Usage-based reorder recommendations
✓Multi-location inventory view
✓Waste & expiry reporting

Medicare Compliance Check Before Every Application

✓Product is on the Medicare-approved list
✓Lot has not expired
✓Application frequency complies with LCD limits
✓Prior authorization is on file where required

Graft Inventory — Common Questions

Related Resources

Medicare LCD Compliance for Wound Grafting →

See How Lot-Level Graft Tracking Works

Walk through the graft inventory module and see how lot tracking and compliance checks protect your revenue.

Book a Demo Back to Platform Overview

Wound Care Graft Inventory — Control It Like Revenue

Real-Time Lot & Expiry Tracking, Designed to Reduce Denials

Every Graft Connects to a Patient, a Wound, and a Claim

Vendor Reconciliation — Close the Loop Between Order and Claim

PAR Level Management — Designed to Reduce Stockouts and Over-Ordering

Medicare Compliance Check Before Every Application

Connected to Every Revenue-Impacting Module

EHR & Documentation

Billing & Revenue Cycle

Leadership Cockpit

Graft Inventory — Common Questions

Related Resources

See How Lot-Level Graft Tracking Works